Job Description:

Position Title: Accounts Payable Technician
Location: Leidal Education Center
Department: Accounting
Reports To: Director of Accounting
Term: Ongoing 12-month position
Schedule: Mon-Fri Full-time

SUMMARY: Under the direction of the Director of Accounting, the Accounts Payable Technician provides support in the Accounting Department in the area of accounts payable and other areas as assigned.
 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:
Develops positive, effective working relationships with learners and staff.
Responds to vendor inquiries regarding payments and invoice questions by using the accounting system and checking copies when needed.
Provides backup support within the Accounting Department.
Communication:
Connects and shares ideas through appropriate formats based on topic(s) of content and audience(s).
Respond to district employee questions regarding accounts payable issues.
Compassion:
Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
Partners with others to resolve potential controversy and conflict through respectful discussion.
Proactively seeks to understand the ideas, opinions, and skills of others.
Engages with partners with integrity and appropriate digital citizenship. 
Creativity:
Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
Proactively seeks out and engages with new and emerging technologies and data integration functions.
Proactively implements communication plans designed with the audience in mind.
Critical Thinking:
Reasons, interprets, and analyzes information to generate new knowledge and understanding.
Applies analytical and problem-solving skills to resolve encountered issues.
Ensures responsibilities are completed in an organized, punctual manner.
Reconciles monthly vendor statements.
Reflection:
Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
Resilience:
Maintains composure while dealing with stressful situations.
Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
Responsibility:
Processes accounts payable transactions by receiving purchase orders in the accounting system and forwarding them to the Accounting Specialist for approval.
Calculates and processes vendor checks, ACH, and EFT payments and produces check registers to review.
Uploads all checks issued to the District bank as check batches are processed for the positive pay system to prevent fraud.
Processes requested accounts receivable sales invoicing.
Verifies VINs on repairs and maintenance of vehicles to ensure they are district-owned.
Processes all district credit card payments and works to increase purchases utilizing the District Purchasing Card program to increase revenue share through the State of ND.
Assists with filing of vendor payment records.
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear. 
The specific vision abilities required for this role include close and peripheral vision.
The employee may be required to lift up to ~30 pounds.
The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
The employee will work in an environment that has a quiet to loud noise level.
 
Education and/or Experience:
High School Diploma or General Education Degree (GED).
Previous office experience preferred.
Ability to use technology as a tool for record keeping, communication, and budget management.
Knowledge and experience using Microsoft products, including Microsoft 365.
Experience working in any ERP/Accounting system preferred.
 
Language Skills:
Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
Ability to communicate effectively verbally, expressively, and reactively.
 
Other Skills and Abilities:
Exercise confidentiality, discretion, and good judgement.
Adhere to the assigned work schedule by maintaining regular and punctual attendance.
Ability to use computers and other forms of technology.
Ability to perform duties with awareness of all district requirements and Board of Education policies.
 
SUPERVISORY RESPONSIBILITIES:
None.

Salary: Position follows the  2024-2025 Classified Salary Schedule at B213. Starting salary begins at $18.70-$20.50 /hour, based on experience - https://www.west-fargo.k12.nd.us/departments/human-resources/salary

To Apply: Please complete the application and include three references.