Job Description:

Position Title: Accounts Payable Specialist
Location: Leidal Education Center
Department: Accounting
Reports To: Director of Accounting
Term: Year-round position
Schedule: Mon-Fri Full-time

SUMMARY: Under the direction of the Director of Accounting, the Accounts Payable Specialist supports all financial functions of the Accounting Department.
 
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:
In coordination with the Accounting Technician, reviews and reconciles monthly vendor statements against open invoices and payments issued, and researches open invoices with vendors.
Develops positive, effective working relationships with learners and staff.
Communication:
Responds to vendor inquiries regarding payments.
Responds to expenditure questions from District responsibility centers.
Communicates, collaborates, and cooperates with colleagues, supervisors and vendors.
Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
Compassion:
Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
Partners with others to resolve potential controversy and conflict through respectful discussion.
Proactively seeks to understand the ideas, opinions, and skills of others.
Creativity:
Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
Critical Thinking:
Prepares invoices for payment and matches them with purchase orders.
Reviews invoices for accuracy and completeness prior to the entry/batch process.
Prepares and submits annual 1099 vendor information to vendors and the government.
Reviews open purchase order reports to ensure validity and closes purchase orders that are no longer valid.
Reasons, interprets, and analyzes information to generate new knowledge and understanding.
Reflection:
Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
Resilience:
Maintains composure while dealing with stressful situations.
Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
Responsibility:
Maintains vendor EFT set up for the electronic processing of vendor payments.
Maintains vendor file including vendor numbers, W-9’s, and 1099’s to ensure appropriate vendor information is on file.
Responsible for timely preparation, verification and distribution of checks and file copies.
Allocates and prepares invoices for the monthly processing for internet and local/long distance telephone services.
Processes fuel invoices and determines additional discount(s) for additional fuel purchase(s).
Maintains files of paid and unpaid invoices and purchase orders.
Reviews Accounts Payable email inbox for vendor invoices and statements.
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
The specific vision abilities required for this role include close and peripheral vision.
The employee may be required to lift up to ~30 pounds.
The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
The employee will work in an environment that has a quiet to loud noise level.
Education and/or Experience:
Associate’s Degree in Accounting or closely related field is required.
Bachelor’s Degree in Accounting is preferred.
Minimum two years of related job experience is preferred.
Demonstrated knowledge and experience utilizing Microsoft Office suite of products is required.
Demonstrated knowledge and experience utilizing accounting systems, fixed asset systems, and database applications is preferred.
Experience with fund accounting and Tyler Technologies accounting system is preferred.
 
Language Skills:
Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
Ability to communicate effectively verbally, expressively, and reactively.
 
Other Skills and Abilities:
Exercise confidentiality, discretion, and good judgment.
Adhere to the assigned work schedule by maintaining regular and punctual attendance.
 
SUPERVISORY RESPONSIBILITIES:
None.

Salary: Position follows the  2024-2025 Classified Salary Schedule at B234. Starting salary begins at $22.90-$25.15/hour, based on experience - https://www.west-fargo.k12.nd.us/departments/human-resources/salary

To Apply: Please complete the application and include three references.