Job Description:

Location: Leidal Education Center
Department: Human Resources
Reports To: Recruitment & Retention Manager
Term: Year-round position
Schedule: Mon-Fri Full-time - 7:00-3:30 pm

SUMMARY: The Senior Human Resources/Payroll Generalist supports the Human Resources (HR)/Payroll Department in areas such as employment, recruitment, substitute management, payroll, and activities contract management. The position also supports general department functions.
 
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty and requirement satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: (Other duties may be assigned)
Collaboration:
Partners with the Recruitment & Retention Manager on the application system processes for substitutes and activities functions. Functions include items such as:
Reviewing job postings and descriptions for substitutes and activities roles.
Reviewing and evaluating candidate applications.
Processing substitute and activity candidates’ new hire paperwork.
Reviewing and advising candidates on licensure requirements. Ensuring all substitute licensing is valid and up to date.
Partners with the Recruitment & Retention Manager to evaluate and monitor district attrition metrics and exit survey responses.
Partners with the Recruitment & Retention Manager to implement process enhancements to address attrition across the district.
Partners with district activities directors to maintain an up-to-date assignment list of co-curricular coaches and advisors from board-approved memos.
Owns facilitating collection of metric data from the HR department by establishing ongoing reminders and follow-ups for monthly reporting on items such as absences, substitute fill rates, position openings, role fill rates, time to fill, etc.
Owns processing unemployment claims for West Fargo Public Schools (WFPS).
Owns managing the content and updates to the HR department website content.
Supports HR department by serving as a backup owner for the background checks process on an ad hoc basis.
Develops positive, effective working relationships with learners and staff.
Communication:
Acts as backup to Benefits Specialist responding to inquiries from Teacher’s Fund for Retirement (TFFR) and North Dakota Public Employee Retirement System (NDPERS) regarding specific service, wages, and/or contribution information.
Partners with Benefits Specialist to process TFFR inputs.
Acts as primary contact for state agency communications related to TFFR/NDPERS.
Acts as primary contact for substitute-related communications from schools.
Owns maintaining substitute handbook by producing and updating content.
Owns maintaining substitute content on the WFPS website.
Supports HR Benefits Specialist by serving as back-up with educating and assisting new, and existing, employees in enrollment processes for TFFR and NDPERS through the New Hire Onboarding process.
Connects and shares ideas through appropriate/applicable formats to express thoughts and ideas with integrity.
Compassion:
Understands the complexities of cultural and global issues and how they relate to employee and learners’ experiences.
Partners with others to resolve potential controversy and conflict through respectful discussion.
Proactively seeks to understand the ideas, opinions, and skills of others.
Creativity:
Connects with team members and shares ideas in an effort to improve the overall learner and employee experience.
Critical Thinking:
Owns organization of administrators’ 403b placement, setup, and district contribution levels and provides annual communications to impacted parties.
Owns preparing, reconciling, and submitting reports for 403b and other payroll-related liabilities.
Owns preparing, reconciling, and submitting monthly contributions to the TFFR and NDPERS systems.
Owns monitoring and maintaining Frontline Absence Management system for processing new substitutes and ensuring substitute teacher licenses are valid.
Owns monitoring and maintaining Frontline Absence Management system for substitute scheduling.
Owns managing and monitoring contract payments and payroll submissions for coaches and activity advisors by calculating and issuing contracts and establishing payment schedules.
Owns preparing, reconciling, and submitting of annual TFFR reports.
Reasons, interprets, and analyzes information to generate new knowledge and understanding.
Reflection:
Maintains communication with supervisor and director regarding general feedback, career advancement opportunities, and areas of growth opportunities.
Resilience:
Maintains composure while dealing with stressful situations.
Proactively seeks out resolutions and takes initiative to resolve knowledge gaps.
Responsibility:
Owns processing payments of payroll-related liabilities for 403b and submitting proper documentation.
Owns generating accurate and timely payment requests for NDPERS and TFFR premiums.
Owns monitoring and maintaining district employee referral process and payouts.
Owns hosting substitute workshop prior to the start of the school year.
Owns preparing and submitting payroll data for substitute and temporary workers in the Frontline system on a bi-weekly basis.
Owns performing contract administration for Schedule II, Schedule III, and Schedule IV roles.
Owns managing and monitoring TFFR applications for substitutes, temporary staff, and activities functions for retirees.
Owns providing training for administrative assistants in Absence Management on an ad hoc basis.
Owns monitoring, and updating as needed, temporary and substitute pay rates.
 
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the essential duties and responsibilities of this role, the employee is regularly required to reach with hands and arms.
While performing the essential duties and responsibilities of this role, the employee is regularly required to stand, walk, bend, talk, and hear.
The specific vision abilities required for this role include close and peripheral vision.
The employee may be required to lift up to ~30 pounds.
The employee must work with the public and various WFPS staff while simultaneously managing several competing demands.
The employee will work in an environment that has a quiet to loud noise level.
 
Education and/or Experience:
Associate’s Degree in business, HR, payroll, accounting, or closely related field or equivalent related work experience – 2-year(s) minimum.
Bachelor's Degree in business, accounting, or a closely related field is preferred.
Demonstrated knowledge of payroll rules, regulations, procedures, and systems.
Experience working in an educational environment is preferred.
Experience with payroll processing is required.
Experience with data entry is required.
Experience working in an educational environment is preferred.
Ability to work independently and as part of a team.
Proficient to skilled with Microsoft Excel.
Experience with School ERP Pro/iVisions preferred.

Language Skills:
Ability to read, write, and comprehend simple instructions and short correspondences in the English language.
Ability to communicate effectively verbally, expressively, and reactively.
 
Other Skills and Abilities:
Exercise confidentiality, discretion, and good judgment.
Adhere to the assigned work schedule by maintaining regular and punctual attendance.
Assist with coverage of the front desk in the HR office as needed.
 
SUPERVISORY RESPONSIBILITIES:
None.

Salary: Position follows the  2024-2025 Classified Salary Schedule at B243. Starting salary begins at $24.90-$27.15/hour, based on experience: https://www.west-fargo.k12.nd.us/departments/human-resources/salary

To Apply: Please complete the application and include a cover letter, resume, and three professional references (letters of recommendation are not required).