Job Description:

QUALIFICATIONS:
Five years of verifiable work experience encompassing extensively responsible and progressive secretarial experience of a professional nature. Administrative Assistant at a school-site level or District-level preferred.
Advanced organizational, communication, and project coordination skills.
Accurate record-keeping and data management capabilities.
Dealing appropriately with outside requests for information, access to managers of the District, or for materials using sound office etiquette and in accordance with District procedures and data privacy issues.
Strong foundation in grammar, composition, and business correspondence.
Basic accounting and budgeting principles.
Understands and provides advice regarding parliamentary procedures.
Work both independently and collaboratively in a fast-paced environment.
Such additions to the above qualifications as the Board of Education may find appropriate and acceptable.

RESPONSIBLE TO: Superintendent
 
JOB GOAL: The Administrative Assistant to the Superintendent and School Board provides executive-level administrative support by performing a large variety of complex duties reaching into most parts of the organization.  Most actions are directed by the general policies and precedents of the system.  This role is expected to devise methods and adaptability to produce the anticipated results.  The work requires a high degree of resourcefulness.  Within the limits of the employee’s assigned authority, the employee is expected to analyze and resolve problems independently, or when appropriate, consult with higher authority on matters that may have wide reaching impact.  Unusual situations arise with some frequency requiring discretionary judgment, analysis, and independent action. 
 
PERFORMANCE RESPONSIBILITIES:
Administrative Coordination: Organize and oversee the Superintendent’s daily operations, including workflow, project tracking, and scheduling to ensure efficient office performance.
Communication Management: Serve as the Superintendent’s primary contact for inquiries, screening calls, and prioritizing correspondence. Handle sensitive information with discretion and maintain professional communication standards with staff and external parties.
Meeting Support and Minutes: Prepare meeting agendas with supporting documentation, attend various District meetings, record official minutes, and ensure accurate documentation and distribution of meeting outcomes. This position requires a flexible schedule due to meetings that fall outside of the standard work schedule.
Public Relations and Representation: Represent the Superintendent’s office in their absence, addressing issues requiring immediate attention and liaising with the Board, public, and government officials as necessary in collaboration with the Community Relations Director.
Perform Other Duties: Perform additional duties as assigned to support the effective operation of the work unit.
 
EVALUATION: A performance review will be conducted annually in accordance with the provisions established by the administration and the Board.

TERMS OF EMPLOYMENT: Normally 260 working days (the actual number of working days may vary as determined by the superintendent). Typically working 8 hours per day. The candidate will need to work some evening hours. Salary and benefits are determined by the Board of Education in accordance with the 2024-2025 Classified Salary & Benefit Package. The current salary range is $20.75-$23.25 per hour, depending on experience. This position is eligible for all benefits, including health, dental, vision, life, retirement, paid leave, and holiday pay.