Job Description:

The Jamestown Public School District is seeking a candidate to fill the position of Purchasing and Registration Coordinator

This position is part of the District Administration Business Office team, working 40 hours a week, 12 months a year. 

SUMMARY:
The Purchasing and Registration Coordinator provides vital support to the Business Office by managing district purchasing, student registration, and transportation coordination. This position plays a key role in organizing textbook and supply distribution, assisting with financial transactions, and supporting building rental processes. In addition, the coordinator facilitates district-wide student registration and communicates with families, staff, and vendors to ensure smooth operational processes across departments. Strong organizational, communication, and problem-solving skills are essential for success in this multifaceted role.

QUALIFICATIONS:
•             Associate degree in Business, Accounting or Finance preferred
•             One to two years of comparable work experience
•             Excellent verbal and written communications skills and interpersonal relations skills
•             Excellent attention to detail and problem-solving skills.
 
ESSENTIAL FUNCTIONS
Essential functions as defined under the Americans with Disability Act, may include any of the following representative duties, knowledge, and skills. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed by incumbents of this class. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

PERFORMANCE RESPONSIBILITIES: 
BOOKSTORE
 
Incoming Textbooks:
Price all textbooks
Number stamp all books.
Check in all textbooks and materials.
Update and prepare textbook inventory by departments, listing the title of the textbook, ISBN number, quantity, and price per textbook and total cost.
 
2.      Prepare inventory of textbook including schedule of replacement for annual audit.
 
INCOMING SHIPMENTS:
Unpack boxes and check-off items received in the purchase order book.
Distribute contents to the correct school and departments.
 
GENERAL
Fill requisitions and request delivery service.
Assist school personnel with on-line ordering for their schools. Be available for training and answering questions when needed.
Oversee current inventory of general daily supplies and equipment.
Assist in receptionist duties as needed.
 
ACCOUNTING
Count activity money
Record receipts for activity funds and prepare deposits.
Prepare gates for athletic ticket sales.
Enter vouchers and receipts for James Valley fund and Food Service
 
BUILDING RENTALS
Maintain and update Google calendar for elementary gym schedules.
Send out billings for rental agreements for elementary buildings.
Follow up with accounts receivable from rental agreements.
Assist Business Manager and school administrators in scheduling of school facilities.
 
TRANSPORTATION
When families request transportation assist in signing their child(ren) up for transportation.
Coordinate sign-up sheets with transportation contractor.
Ensure families have been contacted concerning route number, pickup time and location, for children riding the bus.
Prepare billings for transportation fees.
Collect transportation fees and make deposits with accounts receivable for recording the deposit and receipts.
Assist school personnel in obtaining student data concerning transportation in a timely
Assist in the distribution of the transportation handbook and the storm home report.
Perform other duties as needed in recording, updating, and tracking bussing information.
Communicate with the transportation contractor regarding transportation concerns.

REGISTRATION
Coordinate with Superintendent Administrative Assistant for district registration for all students.
Prepare registration packets as needed.
Process incoming paperwork for registration.
Contact parents for documents and appointments.
Conduct appointments with parents.
Finalize completion of documents in PowerSchool.
Notify staff through District Enrollment Spreadsheet.
 
MISCELLANEOUS
Coordinate "back to school" fee collection process for activity tickets and transportation sign up.
Coordinate with Maintenance Director regarding supplies and materials that are requested.
Other duties may be assigned by the Business Manager or designee.

Benefits include health insurance, life insurance, state retirement, paid sick leave and vacation time. 
Starting hourly wage for this position is $18.35/hour to $18.97/hour, depending on experience.

If interested in this position please apply at https://www.applitrack.com/ndseec/onlineapp/jobpostings/view.asp?internaltransferform.Url=&choosedistrict=true&applitrackclient=37936&category=Secretarial%2FClerical

If you have questions regarding this position, please contact Stacy Jamtgaard at 701-252-1950.