Job Description:

Bismarck Public Schools is now accepting applications for an Accounting Clerk.  This position will work 8 hours per day, 12 months a year.

Purpose Statement
The Accounting Clerk is responsible for processing payroll and supporting other financial processes within the accounting department for Bismarck Public Schools. 

Supervisory Relationship
Reports to: Director of Accounting

Essential Functions
Coordinate Payroll Systems: Manage payroll system procedures, including automated data systems and distribution of files/reports, ensuring compliance with regulations.
Compile Payroll Information: Gather and document payroll information related to work assignments for accurate processing.
Process Payroll Data: Handle and update payroll-related information to help ensure accurate and timely payments, along with compliance with established practices.
Calculate and Audit Payroll: Process payroll and timekeeping information accurately, following all district processes and procedures.
Maintain Employee Records: Keep detailed files and employee records, including leave records, timecards, and employee deduction selections, ensuring accurate documentation of payroll transactions.
Provide Customer Service: Address routine timekeeping and payroll inquiries, resolve discrepancies, provide requested information, and clarify procedures with effective communication to staff.
Respond to Inquiries: Address questions from staff and administration regarding payroll and financial procedures, providing guidance to facilitate transaction processing as necessary.
Process Financial Data: Assist others in the department as needed with various financial tasks such as processing invoices for payment, depositing cash and check collections, completing basic adjusting journal entries to the general ledger, and federal grant tracking and monitoring.
Adhere to School Policies: Follow school policies and procedures.
Attendance: This position requires prompt and consistent attendance.
Perform Other Duties: Undertake additional tasks as assigned to support the effective operation of the work unit.

Job Requirements: Minimum Qualifications

Skills
Proficiency in operating standard office equipment and using pertinent software applications.
Ability to plan and manage projects and develop effective working relationships.
Effective communication skills, both written and oral.

Knowledge
Understanding of personnel processes, payroll-related laws, codes, policies, and regulations.
Intermediate knowledge of Microsoft Excel, including use of a variety of formulas.
Familiarity with accounting/bookkeeping principles and computer skills.

Abilities
Gather, collate, and analyze data.
Work with diverse individuals and groups.
Maintain confidentiality and work as part of a team.
Adapt to changing work priorities and meet deadlines.

Responsibility
Work under limited supervision following standardized practices and/or methods. Complete all essential functions as listed in the job description timely and accurately. Utilization of some resources from other work units is often required to perform the job's functions. Have a continual impact on the organization’s services.

Work Environment
The job requires some lifting, carrying, pushing, and pulling, with significant fine finger dexterity. Generally involves 80% sitting, 10% walking, and 10% standing. The job is performed in a clean and healthy environment.

Experience
Job-related experience of at least one year with increasing levels of responsibility is required.

Education
Associate’s degree in a job-related area.

Continuing Education
Participate in ongoing training as required.

Clearances
Criminal justice fingerprint/background clearance.

FLSA Status
Non-Exempt

Position Type: Full-Time

Job Requirements
At least 1 year(s) of relevant experience preferred.
Associate degree preferred.
Citizenship, residency or work visa required

Contact Information
Will Swanson, Director of Accounting
Central Administration Building
Phone: 701-323-4066
Email: will_swanson@bismarckschools.org

Salary Grade
SM

Salary: $24.14 to $24.14 Per Hour